We are Gauss Algorithmic, a.s., a company with its registered office at Jana Babáka 2733/11, Královo Pole, 612 00 Brno, registered with the Regional Court in Brno under File No. B 8201. In the text below, we will refer to ourselves as the “controller” or “we”, and to yourselves as “you” or the “data subject”.
As we handle your personal data, we are in the position of personal data controller under the GDPR and are required to inform you of how we process your personal data.
This document is divided into two parts:
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Personal data are information related to an identified or identifiable person. In brief, personal data include all information about you that you have provided to us or that we have obtained otherwise. We provide the following examples for the purposes of this document:
The above categories are only examples; this does not mean that we process all the above personal data on yourselves. Quite the contrary – you will learn what personal data we gather on yourselves in the specific cases described below.
The conditions under which we may process your personal data are listed directly in the GDPR. We may (and sometimes must) process your personal data on the following grounds:
The legal grounds based on which we process your personal data can be found below, under Question 8.
We approach personal data processing responsibly and seriously – we therefore want to inform you as clearly as possible for what purpose we process your personal data. It is possible that not all the purposes listed below will apply to you and you thus need not worry if some of the purposes mentioned here appear to make no sense in your case:
If you fill in the inquiry form or take advantage of free consultation (and we will then do business with you)
If you contact us in some other way than through the inquiry form
It should be noted that without personal data you provide to us, we are unable to communicate with you regarding your inquiry or to answer your question. If we decide to enter into a contract, we need personal data for its performance.
If you give us consent (e.g. within cookies) to the use of “marketing cookies” and agree to receiving customised commercial communications, we carry out “profiling”, based on which we evaluate what you might like and then send you customised offers and other promotional materials.
We do all we can to protect your personal data. In the vast majority of cases, we (and possibly our employees and persons in a similar position) are the only ones to have access to the data. In some specific cases, we might, however, appoint another person to process personal data for us; in that case, we have concluded the relevant contracts with the processors. In other cases (especially in cases of mediation), we transfer your personal data with your consent to the companies whose products or services we offer to you.
We denote all these persons as recipients and list the categories of recipients below:
GDPR naturally provides you with various rights which you can exercise depending on the legal basis for our processing of your personal data. To make things easier for you, we therefore provide the following table, which will help you determine which rights you can exercise and which you cannot (given that not all the legal grounds are relevant, we mention only those which can apply):
Further conditions regarding when and how you can exercise the given rights can be found in the following part.
You have the right to obtain a confirmation from us as to whether or not we process your personal data. If we process your personal data, you have the right to access the personal data being processed and, at the same time, the right to obtain a copy of such personal data.
We strive to process only up-to-date information about you and erase any incorrect information, following their rectification. However, this does not prevent you from asking us to rectify personal data that are no longer up-to-date or are incorrect.
If we no longer require your personal data, we will erase them immediately. However, this in no way affects your right to have your personal data erased (or rendered anonymous) without delay based on any of the following reasons:
However, this right is not absolute. In some cases, we need not/must not erase your personal data – this is so in the following cases, where processing is necessary:
However, it is quite possible that none of the above cases will become relevant, and so you need not worry that we would not erase your personal data.
At the same time, you have the right to claim that we restrict personal data processing in one of the following cases:
Although this might seem odd at first sight, if we process your personal data by automated means and the processing is based on consent or necessity for the performance of a contract, you have the right to “portability”. The right to portability guarantees that we will transmit the data you have provided to us in a commonly used and machine-readable format, either to you or to another data controller identified by you.
If we process your personal data on the basis of a legitimate interest, you have the right to raise a justified objection against such processing. In cases where data are being processed for the purposes of direct marketing, you need not justify your request and we will immediately cease processing your personal data, in line with the GDPR.
In other cases, we have the right to review your objection and assess whether your rights override our legitimate interest.
If we process your personal data on the basis of your consent, you naturally have the right to refuse the consent and withdraw it at any time. In that case, we will not continue with the processing and, if the law does not prevent us from doing so, we will erase your personal data.
However, if we simultaneously process your personal data based on some other legal ground, we are not required (and sometimes not even allowed) to erase the personal data.
If you believe that we are processing your personal data unlawfully, you naturally have the right to lodge a complaint with the supervisory authority, specifically the Office for Personal Data Protection (www.uoou.cz).
You can exercise your rights easily by sending an e-mail to firstname.lastname@example.org. Please note that we first have to verify your identity.
From 1st August 2022